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ADMINISTRATIVE ASSISTANT to the Corporate Marketing Team (M/F)

The company

BEA is a leading manufacturer of sensing solutions for automatic door systems and for industrial doors. BEA sensors ensure comfortable opening and safety of users around doors.

Success within these legacy markets and rapid advancements in technology has fuelled BEA’s growth into new markets and we now also offer a complete line of access control, safety and security solutions for industrial-, security- and transportation-based segments.

Looking permanently forward, BEA continues to design and develop connected sensors and solutions for new applications like vehicle and people counting. BEA is keen to extend its business by delivering additional digital services to its customer.


Your mission

As marketing assistant for the Corporate Marketing team, your daily job consists of 3 main missions:

  1. Administrative management of the intellectual property (IP) files of the company (patents, brands & designs) in strong partnership with the IP specialist of BEA
  2. Administrative management of the standard & normative files of the company (certifications, document database management,…) in strong partnership with the product compliance manager of BEA
  3. Administrative help for the corporate marketing department including travel & meeting preparations, product & project database management, document encoding & follow up with the accounting department.

Your activities

Within the Corporate Marketing Department, your activities are:

    • Monitoring the evolution of legislation and standards: alerts, purchase of standards, classifying.
    • Monitoring and management of NDAs (classification and registration)
    • Management and follow-up of subscriptions & invoices concerning new or existing IP files (patents, brands & designs).
    • Handling incoming mail (paper & electronic) and dispatch or reply
    • Sort & classify paper and electronic IP related documents and keep the IP database up to date.
    • Phone calls & e-mail exchanges with different IP cabinets
    • Certifications follow-up (TÜV or others): end of certificate validity alerts, purchase orders, invoices, budget monitoring, certificate classification, administrative management of parallel certifications
    • Normative committees: follow up of annual fees, organization of trips
    • Organization of meetings with certification body (s): dates, purchase orders, booking of rooms and meals, invoices
    • Help the corporate program & product managers by keeping the product & project database up to date.
    • Administrative help in the “document digitalisation process” of the department (integrate into Microsoft dynamics)
    • You ensure the follow up of the department’s expenses by monitoring the annual budget
    • Writing some meeting reports in English (1-2 per weeks max) could also be part of the job (the global meeting process is currently under review at BEA).

Your skills and competencies

      • You have thorough knowledge of English and French (written and oral). German is a plus.
      • Autonomous, flexible & detail-oriented.
      • Team-spirit & collaboration with colleagues from other departments
      • Good written and oral communication skills
      • Ability to synthetize meeting discussions and related action lists.
      • Certain affinity for technological products.

Our offer

  • As worldwide player BEA can offer you an interesting and challenging work in a fast-growing company which focuses on innovation, passion, teamwork, respect and empowerment.
  • A unique chance to join the core team of an ambitious project that will shape BEA’s future.
  • An attractive salary package with extra-legal advantages.
  • An outstanding work location in Liège Science Park.

Wishing to join us? We are looking forward meeting you!



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